Automotive Repair Service



Automotive Repair Service 751
Photo by: Trombax

BUSINESS PLAN

LR AUTOMOTIVE


6890 Ranch Drive
Traverse City, MI 48963


LR Automotive presents up-to-date financial information, helpful to anyone considering starting an automotive repair service.


EXECUTIVE SUMMARY

The need for a full service automotive center with competent and trusting mechanics is always there. Chuck Liepshur and Rich Rudy have built, and are still accumulating, a clientele that has followed them from location to location through promotions and careers. These clients are loyal and will continue to follow LR Automotive, when we move to our new location.

With advertising in local newspapers, mailers and handbills, business should increase by a margin of 10% annually. People are always looking for an honest auto repair facility which is committed to customer service, reliability and promptness. By being fully committed to our clients, our customer base will increase and will provide a stable ground for our business to grow.

Our company will be offering two products: the first being automotive service which will generate a gross profit margin of 60% on average. This will include bumper-to-bumper service on cars and light trucks, i.e. brakes, computer diagnosis, suspension, exhaust and electrical. The sale of tires will provide a 20% profit margin, but will also help us sell service such as front-end parts and front-end alignments as needed. The only time our services will be performed is when and if they are needed or they are recommended on the O.E. manufacturer's maintenance schedule. Service should provide 90% of the total sales with tire sales making up the remaining 10%.

The parts and products we will use will also help in our appeal to customers. We will use top of the line, name brand parts such as Auto-X, Reman, and Xilco. Customers always look for a well-known brand name when deciding where to take their vehicle.

Counterfeit parts will never be used at LR Automotive.

Last, but not least, warranties also help when customers are deciding where to get their work done. Our warranties will meet or exceed industry standards.

Our target customers are the owners of auto and light trucks. This area of service is always growing. Automobiles are being kept an average of 3-5 years and each vehicle requires servicing an average of 2.7 times per year.

As new vehicle prices increase, consumers are inclined to maintain and service their vehicles for longer periods of time. As a result of this trend, the service business will continue to grow.

Our competition will consist of auto dealerships, larger tire and service chains and gas stations with service departments. These are very successful because they are well-known and offer a wide variety of services. The weakness of these companies will be our advantage. These weaknesses include the need to keep the cars several days to finish work. LR Automotive will make every effort to finish jobs the same day. Also, dealerships tend to distance themselves from their clients, refusing to take the time to educate the customer about their problems. Our employees will take the time to point out our customers' vehicle problems and discuss all the possible solutions explaining the advantages and disadvantages of each. We are also going to treat our customers as we would like to be treated, spending time with each one so they know they're not just a number to our business. Follow-up calls to ensure satisfaction will also be made after we have completed the work.

Our customers will be made up of our existing clientele, along with a new customer base which we will gain through advertising. Through our satisfied customers, word will spread that LR is the automotive repair shop that customers can trust, which will increase our customer base. These customers will remain satisfied because they will be happy with our service, prices and the atmosphere we provide.

PARTS & LABOR

We will use only quality parts, which will be readily available in our stock or via our local parts supplier. When we service autos, we will never take short cuts and will never substitute quality in order to obtain a lower price. Our parts warranties will reflect those of the manufacturer.

WARRANTIES

Our labor warranties will be as follows:

COMMUNITY ACTIVITY

We plan on being a visible part of the community in which we are based. We will join community groups and participate in local activities in order to understand community needs. As a result of our visibility, we will get to know the local patrons and that will help LR's business to grow within the community.

ORGANIZATION

We plan on working on 6 cars per day when LR first opens. Our labor force will include two certified technicians and one salesperson. Every employee in our establishment will be knowledgeable in the auto service area. As our business grows and becomes more profitable, we will add trained personnel to ensure the best service available.

COMPANY PHILOSOPHY

  1. To provide an atmosphere where the consumer feels confident about his/her purchase(s) and relationships with LR's service employees.
  2. Being honest and sincere with the clientele.
  3. Being community oriented.
  4. To create a place where customers feel good about recommending LR to friends or relatives for their auto concerns.
  5. To provide a comfortable living for ourselves and our employees.
  6. To provide a healthy work environment where our employees enjoy coming to work each day.
  7. To provide benefits for ourselves, our employees and families (i.e. 401K plans, health and dental plans).
  8. Our goal is to keep our employees long term by treating them as we would wish to be treated ourselves.

JOB DESCRIPTIONS

Co-President

Objective

To ensure survival and growth of LR Automotive Service and control the operation.

Functions

  1. Act as a team leader, making sure that LR team stays on track.
  2. Establish and implement company policy, performance standards, policy and procedures.
  3. Establish and implement employee controls - feedback based on performance standards, indicators, goals, etc.
  4. Financial planning and controls
    1. Paying invoices
    2. Banking
    3. Accounting systems
    4. Sales and expenses
    5. Assets and liabilities
  5. Buying and inventory control
  6. Advertising and promotion
  7. Reconcile statements
  8. Planning (long and short range)
  9. Answer customer complaints
  10. Maintain:
    1. The spark to imagine
    2. The daring to innovate
    3. The discipline to plan
    4. The skill to do
    5. The will to achieve
    6. The commitment to be responsible
    7. The leadership to motivate
  11. Scheduling, merchandise store, maintain paper flow, housekeeping and equipment maintenance.
  12. Parts room and warehouse organization.
  13. Business development, fleet accounts and national accounts.

Salesperson

Objective

Take care of customers that come in the door, and relieve Co-Presidents of detail work.

Functions

  1. Completing work orders and calling customers when job is done.
  2. All other paper work, i.e. filing work orders daily, inventory management, mailing invoices, PIPT's filing emissions certificates, getting invoice numbers on parts bills and clear pending documents.
  3. Housekeeping - keeping counters clean, displays and vending machines dusted, customer waiting area clean daily, empty waste baskets, rest room detail.
  4. Supplies - invoices, sales slips, cash receipts, paper towels, keep sufficient change in cash drawer.
  5. Special assignments as directed by Co-Presidents.
  6. Keep all display materials current, window signs, ad boards, manufacturer rebates and promotions.

Mechanic

Objective

Meet or exceed assigned daily objective. Maximize productivity per hour worked. Get quality work done in the shortest amount of time possible.

Function

  1. Get quality work done, fast.
  2. Safety check all cars worked on.
  3. Add-on sales, direct contact with customer, both face to face and on the phone.
  4. Housekeeping.
  5. Equipment maintenance.
  6. Assist in organizing warehouse and parts room.

Operating Expenses

Automotive Repair Service: LR Automotive

Weekly Monthly Yearly
Miscellaneous Service Expenses
Dumpster $11.52 $50.00 $599.96
EPA Compliance Fee $3.50 $15.19 $182.28
Floor Dry $1.20 $5.21 $62.50
Floor Soap $4.10 $17.79 $213.53
Hand Soap $10.50 $45.57 $546.84
Shop Towels $16.50 $71.61 $859.32
Tire Removal $11.52 $50.00 $599.96
Uniforms $18.00 $78.12 $937.44
Waste Anti-freeze Removal $3.16 $13.71 $164.57
Waste Oil Filters Removal $6.33 $27.47 $329.67
Waste Oil Removal $10.36 $44.96 $539.55
Welding Supplies & Services $19.44 $84.37 $1,012.44
Sub-total $116.13 $504.00 $6,048.05
Office Expenses
Accountant $34.56 $149.99 $1,799.88
Advertising $69.00 $299.46 $3,593.52
Alarm Service $5.76 $25.00 $299.98
Bad Debt $23.04 $99.99 $1,199.92
Bank Loan $345.62 $1,500.00 $18,000.00
Miscellaneous Expense (supplies) $250.00 $1,085.00 $13,020.00
Property Rental $345.62 $1,499.99 $17,999.89
Telephone $57.60 $249.98 $2,999.81
Utilities (light/heat/water) $64.50 $279.93 $3,359.16
Sub-total $1,196.70 $5,189.35 $62,272.17
Salaries Expenses
Chuck Liepshur $672.00 $2,916.48 $34,997.76
Rich Rudy $672.00 $2,916.48 $34,997.76
Abe Sitze $576.00 $2,499.84 $29,998.08
Sub-total $1,920.00 $8,332.80 $99,993.60
Insurance
Health $207.37 $900.00 $10,800.00
Liability/Comprehensive $93.00 $403.62 $4,843.44
Sub-total $300.37 $1,303.62 $15,643.44
Taxes
FICA (7.65) $147.00 $637.98 $7,655.76
MESC $29.00 $125.86 $1,510.00
Sub-total $176.00 $763.84 $9,166.08
Total $3,708.20 $16,093.61 $193,123.34

Start-Up Cost

Automotive Repair Service: LR Automotive

Office Equipment
Alarm Equipment $700.00
Cash Register $500.00
Coffee Machine $50.00
Deposit for Oxygen Tank $200.00
Fax Machine $300.00
Fire Extinguishers $260.00
Incorporation $1,000.00
Initial Supplies $1,000.00
Office Furniture $500.00
Phone Lines (installation) $206.00
Phone System (4 lines) $1,500.00
Safe $850.00
Showroom Furniture $1,000.00
Signage $500.00
Sub-total $8,566.00
Shop Equipment
2 Post Lift $3,672.00
4 Post Lift $9,200.00
Air Compressor $1,500.00
Alignment Machine $5,000.00
Anti-freeze Drum Cradle $30.80
Arbor Press $500.00
Battery Charger $231.00
Bearing Packer $2,300.00
Catch Pan $10.00
Drain Pan $21.00
Exhaust Analyzer $3,000.00
Exhaust Hoses $156.00
Lab Scope $500.00
Lift Installation Labor $750.00
Mitchel On-Demand $4,154.00
Oil Dispensor $69.00
Parts Washer $306.00
R12 Air Conditioning Machine $2,800.00
R134 Air Conditioning Machine $2,800.00
Rolling Lift $4,000.00
Strut Compressor $575.00
Tall Jack Stand $100.00
Tire Balancer $1,500.00
Tire Machine $2,500.00
Tire Spreader $50.00
Tire Tank $34.00
Trans Jack $400.00
Volt Amp Tester $1,000.00
Waste Oil Tank $100.00
Welding Tank $125.00
Sub-total $47,415.30
Total Start-Up Cost $55,981.30

THIS PAGE INTENTIONALLY LEFT BLANK SEE NEXT PAGE FOR SALES PROJECTION & CASH FLOW TABLE

Automotive Repair Service: LR Automotive

Sales Projection and Cash Flow
First 12 Months Nov Dec Jan Feb Mar Apr
No. of Days 25 25 26 25 26 26
Balance 1,000 657 314 601 258 545
Sales 26,250 26,250 27,300 26,250 27,300 27,300
Inventory Expenses 10,500 10,500 10,920 10,500 10,920 10,920
Gross Profit 15,750 15,750 16,380 15,750 16,380 16,380
Operating Expenses 16,093 16,093 16,093 16,093 16,093 16,093
Net Profit/(Loss) −343 −343 287 −343 287 287
Balance 357 314 601 258 545 832
Second 12 Months
No. of Days 25 25 26 24 26 26
Balance 1,924 3,156 4,388 5,508 5,243 6,363
Sales 28,875 28,875 30,030 27,720 30,030 30,030
Inventory Expenses 11,550 11,550 12,012 11,088 12,012 12,012
Gross Profit 17,325 17,325 18,018 16,632 18,018 18,018
Operating Expenses 16,093 16,093 16,898 16,898 16,898 16,898
Net Profit/(Loss) 1,232 1,232 1,120 −266 1,120 1,120
Balance 3,156 4,388 5,508 5,243 6,363 7,483
Third 12 Months
No. of Days 25 26 26 24 26 26
Balance 13,513 13,983 15,215 16,447 16,155 17,388
Sales 31,763 33,033 33,033 30,492 33,033 33,033
Inventory Expenses 12,705 13,213 13,213 12,197 13,213 13,213
Gross Profit 19,058 19,820 19,820 18,295 19,820 19,820
Operating Expenses 18,587 18,587 18,587 18,587 18,587 18,587
Net Profit/(Loss) 470 1,232 1232 −292 1232 1232
Balance 13,983 15,215 16,447 16,155 17,388 18,620

Assumptions

Sales

Average 6 vehicles per day @ $175.00 per vehicle

In 2nd 12 months, average per vehicle increases 10% to $192.50

Inventory Expenses

40% of sales

Operating Expenses

Average expenses per month

Automotive Repair Service: LR Automotive

May Jun Jul Aug Sep Oct Total
26 25 26 27 24 27 308
832 1,119 776 1,063 1,980 1,007
27,300 26,250 27,300 28,350 25,200 28,350 323,400
10,920 10,500 10,920 11,340 10,080 11,340 129,360
16,380 15,750 16,380 17,010 15,120 17,010 194,040
16,093 16,093 16,093 16,093 16,093 16,093 193,116
287 −343 287 917 −973 917 924
1,119 776 1,063 1,980 1,007 1,924
26 25 26 26 25 27 307
7,483 8,604 9,031 10,151 11,272 11,699
30,030 28,875 30,030 30,030 28,875 31,185 354,585
12,012 11,550 12,012 12,012 11,550 12,474 141,834
18,018 17,325 18,018 18,018 17,325 18,711 212,751
16,898 16,898 16,898 16,898 16,898 16,898 201,163
1,120 427 1,120 1,120 427 1,813 11,589
8,604 9,031 10,151 11,272 11,699 13,513
25 26 26 26 25 27 308
18,620 19,090 20,322 21,555 22,787 23,257
31,763 33,033 33,033 33,033 31,763 34,304 391,314
12,705 13,213 13,213 13,213 12,705 13,721 156,526
19,058 19,820 19,820 19,820 19,058 20,582 234,788
18,587 18,587 18,587 18,587 18,587 18,587 223,049
470 1,232 1,232 1,232 470 1,995 11,739
19,090 20,322 21,555 22,787 23,257 25,252


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